Managing and archiving email data is an essential task for businesses, legal teams, and individuals alike. When it comes to long-term email preservation and document sharing, the PDF format is a preferred choice due to its compatibility, security, and portability. If you use Microsoft Outlook and need to convert your email files to PDF, a PST to PDF Converter is the ideal solution—especially one that includes attachments in the export.
In this article, we’ll walk you through the importance of converting PST files to PDF with attachments, and review the best tools and methods to do it effectively.
Why Convert PST to PDF?
PST (Personal Storage Table) files store Outlook emails, contacts, calendars, and attachments. However, accessing PST files outside of Outlook can be difficult. Converting them to PDF offers several benefits:
✅ Universal accessibility – PDF files can be opened on any device without email software.
✅ Legal and archival purposes – PDF is often the required format in court or compliance settings.
✅ Easy sharing – PDFs are easier to send, print, or upload than PST files.
✅ Secure and tamper-proof – PDF supports encryption and password protection.
If you're looking to include attachments during conversion, using a powerful PST to PDF Converter becomes essential.
Features to Look for in a PST to PDF Converter
A reliable PST to PDF Converter should offer:
📄 Conversion of emails with embedded attachments
🗂️ Support for batch processing
🔐 Preservation of metadata and formatting
🔍 Preview option before export
💼 Compatibility with all Outlook versions
Best Tools to Convert PST to PDF with Attachments
Below are some of the most trusted PST to PDF converters available today:
1. SysTools PST to PDF Converter
Key Features:
Converts Outlook emails to PDF with all attachments
Maintains folder hierarchy and email formatting
Option to apply page layout settings (margin, orientation)
Pros: User-friendly interface, supports bulk conversion
Cons: Free version limits the number of emails per folder
2. Aryson PST to PDF Converter
Key Features:
Exports emails, contacts, and calendars into separate PDF files
Saves inline images and embedded attachments
Supports password-protected PST files
Pros: Lightweight and fast
Cons: Some features only available in the paid version
3. BitRecover PST to PDF Wizard
Key Features:
Maintains attachments in original format
Includes email headers and metadata
No need for Outlook installation
Pros: Ideal for professional/legal use
Cons: Basic interface design
4. Softaken PST to PDF Converter Tool
Key Features:
Converts large PST files to individual or combined PDF
Batch mode available
Keeps attachments either embedded or extracted separately
Pros: Good for enterprise use
Cons: Mac version not available
How to Convert PST to PDF with Attachments (Step-by-Step)
Here’s how you can convert your PST file to PDF with attachments using a PST to PDF converter:
Download and install your chosen converter tool.
Launch the software and load the PST file.
Select folders/emails to be converted.
Choose PDF as the output format.
Enable attachment export (inline or as separate files).
Start conversion and save the files to your desired location.
Online PST to PDF Conversion – Is It Safe?
While some online tools offer PST to PDF conversion, they typically do not support attachments, and uploading sensitive data to cloud platforms may pose privacy risks. It's strongly recommended to use offline desktop software for secure and complete conversions.
Final Thoughts
A powerful PST to PDF Converter makes it easy to turn Outlook emails into universally readable PDF documents—including attachments. Whether for business records, court evidence, or just personal archives, converting PST to PDF ensures your email data is accessible, portable, and secure.
Choose a converter that supports your file size, email volume, and attachment needs. Always test the free version before purchasing a full license to ensure compatibility and ease of use.