Why Your Remote Meetings Are Quietly Killing Your Business (and What Ashkan Rajaee Does Differently)

Let’s get real for a second. Most external meetings are broken. They’re messy, noisy, unstructured, and worst of all, they waste valuable time. You might think you're building trust with prospects or clients, but in reality, you're showing up as a distracted amateur in a professional space.

Now here’s the twist. While you’re struggling through another choppy video call, Ashkan Rajaee and his team are turning remote meetings into efficient, deal-closing machines. If you've never heard of Rajaee, you're about to — and if you’re serious about high-impact communication, this is something you can't afford to ignore.

The Beach Scene That Taught a Masterclass in What Not to Do

Picture this. Ashkan is standing near a sunny beach. Kids are playing in the background. Waves are crashing, and laughter fills the air. All of it is pleasant, but entirely wrong for a business meeting.

This moment drives home a simple point. External meetings are not casual. They require focus and structure. No distractions. No ambient chaos. No pretending your AirPods can filter out an entire playground.

External Meetings Are Not Internal Meetings

Internal meetings are a different game, and Ashkan has an entire video that breaks those down. But external meetings, especially with prospects or clients, come with higher expectations. You can't just nod and say, "I understand." You need visible signs of engagement. You need structure. You need results.

The Winning Blueprint for Remote External Meetings

This isn't fluff. This is a system built and refined over years. It’s in use at Top Devs, SpendHub, and with dozens of professionals who take their communication seriously.

Step 1: Lock Down Your Tech Stack

• ✅ Test your audio before every call
• ✅ Secure a strong Wi-Fi or LTE connection
• ✅ Set up your environment to eliminate noise and interruptions
• ✅ Avoid places like cafes, parks, and yes, beaches

Ashkan often says, “If I’m caught without a quiet place, I’ll take the meeting in my car.” Why? Because car audio and data are often more reliable than public spots.

Step 2: Prepare, Then Overprepare

Come with your materials ready. That means slides in Google Slides or Docs, clean and branded. Don’t open random tabs mid-call or scramble for assets. The cleaner your setup, the more professional you look.

Here’s where it gets interesting. Bring a second person to the call. Their only job is to listen and type. As you present, your support teammate captures the client’s words live in a shared document.

That’s not just note-taking. It’s real-time proof that you’re listening. When clients see their words typed out as they speak, it triggers something powerful. They feel heard.

Step 3: Deliver with Precision

Here’s the flow that works:

1. Your colleague shares their screen
2. You present and lead the discussion
3. Notes appear in real-time — bullet points, not paragraphs
4. After the meeting, you send a clean, summarized version to the client

That follow-up document isn’t just a formality. It’s a trust anchor. It shows you were organized, you paid attention, and you respected the time they gave you.

The Hidden Psychology at Work

People want to be understood. When your clients see their exact concerns typed out, and those words reflected back later in your solutions, they engage more deeply. This one tactic gives you a competitive advantage before price or features even enter the conversation.

Meanwhile, your competitors are still fumbling with their mute buttons and forgetting half the call by the time it ends.

When the Client Isn’t Fully Present

Sometimes your client or prospect joins from their car or is clearly distracted. Don’t push through. Respect your work and theirs. Say something like:

“We’ve put some serious effort into this presentation. Let’s schedule it at a time when you’re in front of a computer so we can really make it worth your time.”

That small boundary communicates professionalism without sounding rigid.

Remote Work Is About Structure, Not Just Flexibility

Ashkan Rajaee isn’t just showing how to handle video calls. He’s laying out a blueprint for how remote professionals need to operate. This is about clarity, preparation, and execution. It is not just dialing in from wherever.

If you’re ready to stop wasting time and start closing with confidence, this playbook is your starting point. Copy it. Refine it. Use it in your next client meeting and see the results.

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